Policies

Privacy Policy

Effective Date: October 21, 2026

Last Updated: October 21, 2026

At OKC MED Week ("we," "our," or "us"), we value your privacy and are committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, store, and share information when you visit and interact with our website.

1. Information We Collect

We collect information directly from you when you interact with our website, as well as automatically through automated tracking technologies.

A. Information You Provide Directly

• Donations, Shop Purchases, and Newsletter Subscriptions: When you make a donation, purchase items from our online shop, or sign up for our newsletter via embedded forms, you may be asked to provide personal details such as your name, email address, physical billing/shipping address, and payment information.

• Form Submissions & Registrations: When you submit information via embedded Google Forms, we collect the details you provide (including contact information, feedback or project ideas).

B. Information Collected Automatically

• Analytics & Usage Data: Through Google Analytics, we automatically collect technical details about your visit, including your IP address, browser type, operating system, referring URL, pages viewed, time spent on pages, and device information.

• Cookies and Tracking Technologies: We use cookies, pixels, and web beacons to enhance site functionality, measure site traffic, and optimize performance.

2. How We Use Your Information

We use the collected information for the following purposes:

• Processing non-profit or organizational donations, fulfilling online shop orders, and issuing contribution receipts.

• Managing event registrations, attendee rosters, and logistics.

• Sending newsletters, updates, or promotional communications (where you have opted in).

• Analyzing website performance, user traffic, and interaction trends to improve our site content and navigation.

• Responding to inquiries or requests submitted through our contact and intake forms.

• Monitoring search performance and ensuring overall site health and security.

3. Subprocessors and Third-Party Services

Our website is hosted on Google Sites and integrates specific third-party tools to handle operations such as analytics, media embedding, document viewing, payment processing, and communications. Below are our third-party subprocessors and how they handle data:

A. Google LLC

• Google Sites: Hosts the website infrastructure. Google may collect basic server log data when you access pages hosted on their platform.

• Google Analytics: Analyzes traffic and interaction patterns. Google Analytics uses first-party cookies to track user interactions. For more on how Google uses data, visit Google's Privacy & Terms.

• Google Search Console: Analyzes search engine visibility and website performance. Search Console does not collect personal identity information from website visitors.

• YouTube Embeds: Plays videos directly on our site. Watching embedded YouTube videos may set tracking cookies or record viewing interactions under Google/YouTube’s privacy policy.

• Google Drive & PDF Embeds: Displays documents and PDFs. Viewing these files operates under Google’s standard data collection policies.

• Google Forms: Collects submitted user data directly into secure spreadsheet repositories maintained by our administrators.

B. Zeffy Technologies Inc.

• Donations, Online Shop, & Newsletters: We use embedded Zeffy tools to manage our donation campaigns, process shop purchases, and register users for newsletters.

• Data Collected: When completing a transaction or sign-up through Zeffy, Zeffy collects personal information (such as your name, email, billing address, and transaction details).

• Payment Security: Credit card processing and payment details are securely handled by Zeffy and its underlying payment infrastructure (e.g., Stripe). www.okcmed.biz does not store complete credit card or banking numbers on our servers.

• For more information on how Zeffy handles donor and customer data, review the Zeffy Privacy Policy.

4. Cookies and Opt-Out Options

You have choices regarding how your data is collected:

• Browser Settings: You can configure your web browser to reject cookies or notify you when a cookie is sent. Disabling cookies may affect the performance or functionality of certain embedded features.

• Google Analytics Opt-Out: You can opt out of having your activity recorded by Google Analytics by installing the Google Analytics Opt-out Browser Add-on.

• Newsletter Unsubscribe: You can opt out of receiving future newsletters at any time by clicking the "Unsubscribe" link at the bottom of any email communication sent via Zeffy.

5. Data Sharing and Disclosure

We do not sell, rent, or trade your personal information. We share information only with third parties in the following circumstances:

• Service Providers: With our trusted subprocessors (Google and Zeffy) solely to fulfill site functions, process transactions, or send requested communications.

• Independent Event Providers & Facilitators: When you register for or attend events, we may share attendee lists—which may include participant names, ages, parent/guardian contact details, and project titles—with independent event organizers, venues, host organizations, and workshop facilitators. These providers operate as independent partners and are not employees or agents of OKC MED Week.

• Legal Requirements: If required to do so by law, court order, or governmental authority, or to protect the rights, property, and safety of our organization, visitors, or the public.

6. Data Security

We rely on industry-standard encryption protocols (HTTPS/SSL) and secure third-party hosting partners (Google Sites and Zeffy) to safeguard your personal information during transmission and storage. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

7. Third-Party Links

Our site may contain links or embeds directing you to third-party websites. We are not responsible for the privacy practices or content of external sites. We encourage you to review the privacy policies of any site you visit.

8. Children’s & Youth Privacy

We support young innovators by featuring and organizing Youth Entrepreneurship Events . We are committed to protecting the privacy of young participants while supporting their business development.

• Under Age 13: We do not knowingly collect personal information online directly from children under the age of 13 without verifiable parental or legal guardian consent. For any youth entrepreneurship registration or submission involving a participant under 13, a parent or legal guardian must complete or explicitly approve the submission on the child's behalf.

• Ages 13 to 17: Minors aged 13 and older may participate in youth programming with parental or guardian knowledge and permission, as specified in event registration details.

• Sharing with Independent Event Providers: To facilitate workshops, mentorship, site access, and judging, attendee lists containing youth participant information (such as student name, age/grade, parent/guardian contact details, and business concept details) are shared with third-party event providers and hosting venues. These providers are independent entities and do not work for or represent www.okcmed.biz. We require external event partners to use this information solely for event execution, participant safety, and logistics.

• Use & Sale of Youth Data: Personal details collected for youth entrepreneurship events are strictly used for program management, safety, parental updates, and venue operations. We never sell, rent, or monetize youth data for commercial marketing.

• Parental Rights: Parents or legal guardians may review, request deletion of, or refuse further collection or sharing of their child’s personal information at any time by contacting us directly.

9. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our site practices, integrations, event partnerships, or legal obligations. The updated policy will be posted on this page with a revised "Last Updated" date at the top.

10. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us at: info@okcmed.biz

Artificial Intelligence Policy

Effective Date: October 21, 2026

1. Purpose & Core Philosophy

At Oklahoma City Minority Enterprise Development (OKC MED) Week, our mission is to uplift, empower, and champion local minority entrepreneurs, small businesses, and creative professionals across our region.

We recognize that technology—including Artificial Intelligence—is rapidly transforming how organizations operate. Our policy reflects a commitment to ethical innovation, ensuring that any adoption of modern technology aligns with our primary goal: supporting local human talent, economic growth, and creative ownership.

2. Affirmative Support for Assistive AI

OKC MED Week encourages and supports the use of Assistive AI technologies designed to improve organizational accessibility, operational efficiency, and business productivity.

We fully support tools and workflows that:

• Enhance Digital & Web Accessibility: Screen-reading assistance, real-time closed captioning, alt-text generation for visually impaired users, and digital accessibility compliance (ADA / Section 508).

• Streamline Operations & Workflows: Business process automation, scheduling, administrative data organization, and routine workflow optimization.

• Support Language Accessibility: Real-time translation tools and multilingual communication support for diverse local business communities.

3. Position on Generative AI & Protection of Local Creators

While we embrace assistive technology for efficiency and accessibility, OKC MED Week strictly opposes the use or promotion of Generative AI tools that exploit, replace, or adversely impact local entrepreneurs, artists, writers, and original content creators.

Specifically, we do not support or endorse:

• Exploitative Content Scraping: Generative tools built on training sets that harvest or utilize the copyrighted works, digital content, or intellectual property of independent creators and small businesses without explicit consent or fair compensation.

• Synthetic Content Replacement: Generating synthetic artwork, logos, graphics, music, or written literature intended to replace human contractors, graphic designers, copywriters, or local creative agencies.

• Deceptive Media: The creation, distribution, or promotion of AI-generated synthetic media (deepfakes, misleading visuals, or unverified automated commentary) that misrepresents local business entities or community leadership.

4. Vendor & Partner Standards

We hold our technology providers, event partners, and contractors to these same standards:

• Respect for Local Talent: We prioritize commissioning and hiring local creators, designers, photographer/videographers, and consultants for our marketing, branding, and event deliverables.

• Transparency: Any vendor or contributor utilizing AI assistance in work delivered to OKC MED Week must declare its use and ensure it complies with our standards regarding intellectual property rights.

5. Continuous Review

As AI capabilities and legislation evolve, OKC MED Week will regularly evaluate this policy to ensure it remains aligned with best practices in digital accessibility, economic equity, and respect for community creators.